I. MEMBERSHIP

A. Active members only shall have the right to vote and to hold office
in the Seton Northwest Volunteers.

B. Hours

1. Regular Hours
a. One-half hour traveling time may be added to the hours a member earns
each day she/he serves in the hospital.
Hours shall be counted like money; that is one-half hour shall be dropped.
For example, 3 and 3/4 hours equal 4 hours, while 3 and 1/4 hours equal
3 hours.
Do not put fraction of hours on your record.



b. Each member shall be responsible for keeping his/her hours and reporting
same to the First Vice President when he/she is entitled to a new bar.



c. The official Seton Northwest Volunteers patch shall be given after the completion of fifty hours. The first patch is free.



2. Bonus Hours

a. Bonus hours shall be given to officers, standing committees and Ad Hoc
committee chairpersons, as follows:



President President-Elect First Vice President Second Vice President Volunteers Treasurer Gift Shop Treasurer Corresponding Secretary Standing Committee Chairperson Recording Secretary Historian Parliamentarian Membership Publicity Gift Shop Buyer Immediate Past President Florist

1500 hours 1000 hours 500 hours 500 hours 500 hours 500 hours 500 hours 500 hours 500 hours 500 hours 500 hours 500 hours 500 hours 500 hours 500 hours

Ad Hoc Committee Chairperson   Co-Chairpersons

50 hours/month for the duration   of the Committee, not to exceed   500 hours per year   250 hours




b. The Board may award bonus hours at its discretion for special events and special services.

c. Bonus hours may be given to members for the following services:


20 hours for recruitment of a new volunteer

20 hours per baby blanket

14 hours for each four (4) hours of substitution for another member



Substitution hours are not to be construed as trade-out hours with
another member, i.e., if a member requests another member to work
his/her shift and the member will in turn work his/her shift on another
day, bonus hours do not apply.

C. Membership Awards

Membership award pins shall be given after completion of 500 hours.
Bars shall be given in sequence of every 500 hours up to 3000 hours;
and from 3000 hours on, bars shall be presented for every additional
1000 hours.
When a new bar is presented, the old bar should be returned to the
First Vice President.

II. DUTIES AND RIGHTS OF MEMBERS

A. Active Members

B. Life Members

Members who have served 10,000 hours are honored with a Life
Membership. Such members, if they are no longer active volunteers, shall
continue to receive all newsletters and invitations to hospital functions honoring volunteers.

C. Associate Membership

A member may make written application to become an Associate Member.
He or she must have been an active member for at least one year and have
worked at least 120 hours.
If the application is approved by the President, the Associate Member will
pay $25.00 annual dues and receive copies of all newsletters.

D. Dues, as set by the Auxiliary Board, shall be paid in May for the ensuing year. By July 31, delinquent members shall be notified and given 30 days to pay or be excluded from the list of active members. Upon payment of such dues, a member may regain all rights as an active member of Seton Northwest Auxiliary.

D. A leave of absence may be taken upon approval of the President of the
Seton Northwest Volunteers or the Director of Volunteer Services. A leave may be taken for three months. During this period, the absent volunteer relinquishes his or her work time and area. Beyond three months the volunteer severs all connections with the Volunteers unless otherwise approved by the Director and President. When reinstated into service membership, all previous hours shall be retained.

E. A member may resign by written notification to the President and the
Director of Volunteers. Such a member shall be completely severed from all connections with the Volunteers. All security I.D. badges must be returned to the Volunteer Office.

F. Only active members of the Seton Northwest Volunteers shall be eligible to wear the
official volunteer uniform which is as follows:

GENERAL MEMBERS

* Those who have pinafores now may continue to wear them until they need to be replaced. We will not be ordering any new ones.

III. NOMINATING COMMITTEE

A. The Nominating Committee shall consist of five member and one alternate member who shall be elected annually by the general membership at the October general meeting. The President Elect and the Director of Volunteers shall be advisors.

B. The Chairperson of the Nominating Committee shall be the member receiving the most votes.

C. The Nominating Committee, after having obtained permission from all
nominees before presenting their names, shall prepare a slate of nominees
for officers and present this to the Volunteers at the January meeting.

IV. OFFICERS

(For the duties and responsibilities of all officers of the Seton Nothwest Volunteers
refer to their job descriptions available in the Volunteer Services office.
These officers shall perform the duties prescribed by the By-Laws and by
the Parliamentary authority adopted by the Seton Northwest Volunteers.)

A. To be eligible for an office in the Seton Northwest Volunteers, any nominee for an elected office must have been active in the organization for a minimum of 12 months and must have served 120 hours.

B. All officers, except the Treasurer, shall serve for a period of one year and cannot be re-elected to the same office the following year or serve two consecutive terms.

C. The Treasurer shall be elected to serve two years.

D. Any elected officer or Board member shall be subject to removal from
office by two-thirds affirmative vote of the members on the Seton Northwest Volunteers Board.

The President shall

1. Preside at all meetings of the Board and Volunteers.
2. Act as an advisory member of all committees and be present or be represented at all of their meetings except the nominating committee.
3. Appoint all chairpersons of standing committees. The Parliamentarian and Historian are appointed subject to the approval of the Board.
4. Represent the Volunteers at meetings of other organizations, or designate an alternate to represent the Seton Northwest Volunteers at such meetings.
5. With the Seton Northwest Director of Volunteer Services and the Chairpersons of the service, resolve any work-related problem in the service and when deemed appropriate make a report to the Board.
6. Meet with the Seton Northwest Director of Volunteer Services, the individual involved and a third party to resolve any work-related problems.
7. Include the President Elect in all Volunteers activities.
8. Serve with the Seton Northwest Director of Volunteer Services and the President Elect in screening new volunteers.
9. Perform all other duties as listed in the job description of the President.
10. Have the power (according to Parliamentary Law) to rule on questions of order or to answer Parliamentary inquiries.

The President Elect shall

1. Assist and actively support the President and perform duties delegated by the President. In the absence of the President, the President Elect shall preside.
2. Assume the office of President if the President resigns or is unable to serve.
3. Serve as an advisory member of the Nominating Committee.
4. Serve with the Seton Northwest Director of Volunteers Services and the president in the screening of new members.
5. Perform the other duties listed in the job description outlined for this position.
6. Serve as a representative for volunteers working in service areas with less than ten volunteers.

The First Vice-President shall

1. Be designated Membership Chairperson.
2. Award bonus hours to officers and Chairpersons at the end of the fiscal year, with the approval of the President.
3. Perform the other duties listed in the job description outlined for this position.

The Second Vicc-Prcsident shall

1. Be designated as Ways and Means Chairperson, responsible for overseeing all the fund raising activities of the Seton Northwest Volunteers.
2. Perform the other duties listed in the job description outlined for this position.

The Recording Secretary shall

1. Keep a record of all the proceedings of the organization, better known as the minutes.
2. In the absence of the President and the President-Elect, call the meeting to order and preside until the election of a Chairperson pro tern, which should take place immediately.
3. Perform the other duties listed in the job description outlined for this position.
4. In the absence of the Secretary, an acting Secretary shall be named by the President.

The Corresponding Secretary shall

1. Conduct the general correspondence of the Volunteers; that is correspondence which is not a function proper to other officers or to committees.
2. Perform the other duties listed in the job description outlined for this position.

The Treasurer shall

1. Be responsible for all Seton Northwest Volunteers finances
2. Perform the other duties listed in the job description outlined for this position.

v. APPOINTED OFFICERS

A. Parliamentarian

The Parliamentarian shall serve as a consultant who advises the President,
other officers, committees and members on matters of Parliamentary
procedure. His/her role during a meeting is an advisory and consultative one to the chair and, when requested, to any other member.

B. Historian

The Historian shall prepare a scrapbook of the Volunteers activities during his/her term of office, which when accepted by the organization, will become a permanent part of the Volunteers official history.

C. Membership/Publicity

An appointed office by the Volunteers President. His or her role is that of community networking, updating Heartbeat with Volunteers news and solicitation.

VI. VOLUNTEERS BOARD

A. The Seton Northwest Volunteers Board shall consist of all elected officers, Historian, Parliamentarian, Service Committee Chairpersons in Article VIII Standing Rules, Standing Committee Chairpersons, the Immediate Past-President, the Seton Senior Vice-President of Fund Development or a designee, and the Seton Northwest Director of Volunteer Services.

1. The Chairperson of any service committee may designate the Assistant Chairperson as an alternate to represent said Chairperson at the Board Meeting.
2. No such representative may vote at a Volunteers Board meeting.

B. The unexpired term of officers or Volunteers Board Members shall be filled by vote of the Volunteers Board. A vacancy of the office of president will be automatically filled by the President Elect. The resignation of the Past-President's position shall not be filled.

C. The absence of any Volunteers Board member, without a valid reason, from three consecutive meetings shall constitute the member's resignation from the Board. The Volunteers Board shall determine the validity of any excuse in question.

D. Meetings of the Seton Northwest Volunteers Board

1. There shall be at least six meetings of the Volunteers Board at a time
   and place designated by the president.
2. Special meetings may be called by the President or upon the request
   of any two Volunteers Board members.
3. A telephone poll of the Executive Committee of the Volunteers Board
   may be taken by the President for emergency issues. A majority vote
   is required for passage of an issue.
4. Notice of all Board meetings shall be given to each member at least one week prior to the meeting.

V. STANDING COMMITTEES

A. The Grievance Committee

B. Scholarship Committee

VIII. SERVICE COMMITTEES

A. Every service which is comprised of at least ten members shall have a Chairperson. This Chairperson must act as the Service Area Representative on the Volunteers Board.

B. All Chairpersons shall be appointed by the President. All Chairpersons must appoint their own Assistant Chairperson.

Approved by the Seton Northwest Volunteers

January 16, 1991

Amended April 21, 1995

Amended September 14, 1995

Amended February 24, 2000

Amended April 26, 2001

Amended June 13, 2002